Privacy Notice

Introduction

Peter Howard & Co is committed to respecting our customers' privacy and protecting their personal information from misuse or unauthorised disclosure and complying with privacy laws. Peter Howard & Co values its reputation and aims to maintain high ethical standards in the conduct of our business affairs.

This privacy policy explains how we use any personal information we collect about you when you use Our website: www.peterhoward.co.uk, and emails you may send to us: admin@peterhoward.co.uk

Business Summary

Peter Howard & Co is a Professional Services company employing between 15 and 20 staff in Wetherby West Yorkshire. We provide Accountancy, Tax and Financial Services including bookkeeping, VAT filing, management accounts, periodic accounts reviews, preparation and filing of annual accounts and preparation and filing of annual tax returns. Company secretarial services, payroll processing, company pension processing, profit improvement consultancy, personal and business tax planning, business start-up advice, business disposals and business retirement strategies.

What information do we collect about you?

All information we collect, is collected directly from you, the individual. This is collected from the information you provide when you use our “Contact Us” or “Subscribe”section of our website or send an email directly to our email account. We process personal information to enable us to provide accounting, auditing and related services and to maintain our own accounts and records. This information often includes name, email address, telephone number, postal address, business name and services you are interested in. Website usage information is collected using cookies.

We do not collect any of your personal data from any other sources. This includes any publicly accessible list and or data sources, whether in the public domain or if we have a legitimate interest to be able to access those sources legally.

How will we use the information about you?

We may collect and analyse information for the purpose of providing personalised information to you or to notify you about things you've told us you are interested in. We also use it for business, regulatory and legal purposes such as dealing with any requests you make or content you submit and getting in touch if we need to tell you about something, like a change to our policies or issues with a service.

We do not profile you using your data, any actions taken by us or our systems are as a direct result of explicit requests or consents you have chosen.

There are no foreseeable consequences of any significance in respect of providing the data or being removed from the records, except that we will not be able to contact you.

Consent

We rely on consent to collect and store this data, and uphold all of the individual's rights and freedoms with respect to personal data given by consent.

We will not collect any information about you without your explicit consent:

  • We will ask your consent every time we need to collect personal information about you.
  • We will explain in a clear simple terms why we want to collect your information and what we will do with it before seeking your consent so you are fully informed and you will be given a clear and unambiguous option to opt in to any communications or services we might want to offer you.

Who Processes the information we have on you?

We will store and process your data following industry best practice and security. We will take all reasonable steps to ensure that there are appropriate arrangements in place that includes provisions covering the appropriate secure transfer, handling and processing of the personal information by those entities and third parties.

Some of that processing takes place at Peter Howard & CO in Wetherby in the UK. Some of the processing may take place outside of the UK but within the EEA and covered by GDPR.

Where processing takes place by one of our trusted data processors, we ensure that our contracts with those 3rd parties contain the appropriate GDPR model clauses and that all our 3rd parties are also compliant with the GDPR, this affords your data the same protection away from our organisation, as it does within it.

Where we might send your personal data (Geographically)

We process data within the EEA and countries deemed by the European Union as having adequate safeguards for protecting personal data. These countries are recognised by the EU as having suitable safeguards for the rights and freedoms of individuals and recourse processes by which data subjects can exercise their rights.

How long do we keep your information?

The information we hold about you is kept in our active file for 6 months, after 6 months it is moved to a dormant state and after 12 months it is deleted from our systems.

We use Active records for some or all of the activities detailed above. Positive activity means that you open, read, and interact with either the website or through any of the communication methods we use to contact you.

It is our responsibility to be able to demonstrate this positive activity and if we cannot then your details will become dormant and eventually be deleted.

We may from time to time request that you create an affirmative action vie email or our website to keep your record active, if we are unable to determine it automatically.

Access to your information

We respect the rights and freedoms of individuals and as such we would like to make you aware you have the right to:

  • Request access to your data
  • Request rectification of your data where there are errors or inaccuracies or the data is not current
  • Request that the data we hold is removed entirely from our systems
  • Request us to restrict processing of your data
  • Object to our processing of your data
  • Request your data in a format that is commonly used/accepted
  • Send your data to another controller
  • Withdraw consent already provided - at any time

You also have the right to complain to this organisation, to exercise your rights above please contact the company via any of the channels provided.

You also have the right to lodge a complaint with a supervisory authority. In this instance the ICO and their contact details are as follows:

https://ico.org.uk/concerns/handling/ or call the ICO on 0303 123 1113.

Cookie Policy

Please refer to the separate Cookie Policy on this site.

In summary when you visit our website you will be presented with notification that we use cookies and an opportunity to accept our cookie policy.

A cookie is a small amount of data, which often includes a unique identifier that is sent to your computer, tablet or mobile phone (all referred to here as a ""device"") web browser from a website's computer and is stored on your device's hard drive.

Each website can send its own cookie to your web browser if your browser's preferences allow it. Many websites do this whenever a user visits their website in order to track online traffic flows.

Similar technologies are also often used within emails to understand whether the email has been read or if any links have been clicked.

If you continue without changing your settings, you are agreeing to our use of all cookies on the Peter Howard & Co website. However, you can change your cookie settings at any time.

This particular websites, cookies record information about your online preferences and allow us to tailor our websites to your interests.

During the course of any visit to the Peter Howard & Co website, the pages you see, along with a cookie, are downloaded to your device. Many websites do this, because cookies enable website publishers to do useful things like find out whether the device (and probably its user) has visited the website before. This is done on a repeat visit by checking to see, and finding, the cookie left there on the last visit.

Other websites

Our website contains links to other websites. This privacy policy only applies to this website so when you link to other websites you should read their own privacy notices.

How to contact us

Please contact us if you have any questions about our privacy policy or information we hold about you:

  • By email : admin@peterhoward.co.uk
  • By phone: 01937 580004
  • Or write to us at: Peter Howard & Co, 4 Wharfe Mews, Wetherby, LS22 6LX

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